College of Media at Illinois

University of IllinoisCollege of Media

Employment Opportunities


Department of Advertising Visiting Program Specialist/Coordinator

The University of Illinois seeks a full-time Visiting Program Specialist/Coordinator to support professional development programs in the Charles H. Sandage Department of Advertising. This position reports to the program director.

The Program Specialist/Coordinator will prepare for and host the department’s programs including, but not limited to: professional development for industry, immersion programs for high school and college students, travel study programs for college students, and other programs that have yet to be determined. The Program Specialist/Coordinator will serve as the primary contact for co-curricular programs, in particular.

The specialist/coordinator monitors, organizes and helps ensure the timely execution of program/project deliverables; facilitates robust communication among internal and external partners, including sponsors, participants, University departments, and other stakeholders; manages ongoing planning efforts; manages budgets and expenditures; and coordinates and prepares program reports for sponsors.

Primary responsibilities include but are not limited to:

  • Assist in the development of grant, sponsorship, or other funding proposals for programs.
  • Assist in the identification and recruitment of speakers and sponsors for programs – both current and future.
  • Develop promotional/marketing campaigns and materials for programs.
  • Assist in proposal development and project planning for future activities.
  • At the coordinator level, student intern recruitment and supervision for program implementation. This may include recruiting student counselors, study abroad ambassadors, and other student interns.
  • Initiate and maintain program communications and documentation. This includes coordinating meetings and larger program events; managing web-based communication tools such as website and mailing lists; tracking discussions and decisions and providing follow-up; documenting program/project workflows and procedures.
  • Development of assessment survey instruments and develop surveys to monitor program (study abroad, professional development, education) effectiveness and areas for improvement.
  • Oversee program delivery in the absence of the program director. In the case of offsite (Chicago, other locations) programs, travel will likely be required. The program specialist/coordinator and program director may divide program oversight depending on program length.
  • Serve as primary point of contact for program participants.
  • Recognize and address potential problems in program delivery.
  • Maintain information for annual reports for each program.
  • Manage and execute all logistics for program delivery including identifying and reserving appropriate space, venues, equipment, supplies, etc. and coordinating resources needed to implement the programs.
  • At the coordinator level, as needed, research current trends in education, and develop new programs to meet those trends.

Knowledge, Skills & Abilities:

Candidate must demonstrate strong interpersonal, verbal and written communication, facilitation and presentation skills.

Candidate must possess excellent organizational skills with demonstrated ability to execute multiple projects on time and on budge.

Candidate must have the ability to work independently with minimal supervision. Must demonstrate ability to work in a small team setting.


  • A Bachelor’s degree required, preferably in advertising, communication, public relations, or a related field.
  • To hold the title of coordinator, a minimum of three years’ experience in facilitating university programs is required; to hold the title of specialist a minimum of one year of experience in facilitating university programs is required.
  • To hold the title of coordinator, knowledge of and professional experience within the advertising industry is required; to hold the title of specialist, knowledge of (but not necessarily professional experience within) the advertising industry is required.
  • Knowledge of the University of Illinois system.
  • Thorough understanding of advertising industry practices, processes, standards etc.

Application Procedures:

To ensure full consideration, complete applications must be submitted by September 4, 2014. The committee may begin reviewing applications before the close date but no decision will be made until after the close date. Please create your candidate profile at and upload a cover letter describing qualifications for the position, current resume and the names and contact information for three references who can speak to your experience. For further information regarding application procedures, you may contact Jane Dowler at (217) 333-2351 or

This is a visiting 12-month, full-time academic professional appointment with a start date as soon as possible after the closing date. Position may become regular at a later date. Salary will be commensurate with experience.

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (

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