Assistant Director of Programs
The University of Illinois at Urbana-Champaign seeks a full-time Assistant Director of Programs to support professional development and outreach programs in the College of Media. The Assistant Director of Programs will prepare for and host the department’s programs including, but not limited to: professional development for industry, EbertFest and the Ebert Program on Film Studies, immersion programs for high school and college students, travel study programs for college students, and other programs that have yet to be determined.
The Assistant Director of Programs provides direction in the development and implementation of programs, certificates, marketing materials, policies and objectives related to College of Media programs. The Assistant Director monitors, organizes and helps ensure the timely execution of program/project deliverables; facilitates robust communication among internal and external partners, including sponsors, participants, University departments, and other stakeholders; manages ongoing planning efforts; manages budgets and expenditures; and coordinates and prepares program reports for internal and external audiences.
The Assistant Director of Programs will:
- Assist in the development of grant, sponsorship, or other funding proposals for programs.
- Assist in the identification and recruitment of speakers and sponsors for programs – both current and future.
- Ensure delivery of promised benefits to sponsors of programs, particularly sponsors of EbertFest.
- Develop promotional/marketing campaigns and materials for programs. Manage media communication and requests for EbertFest.
- Oversee video production for events and programs (with vendors, etc.).
- Assist in proposal development and project planning for future activities.
- Conduct student intern recruitment and supervision for program planning and implementation. This may include recruiting student counselors, study abroad ambassadors, EbertFest interns, and other student interns.
- Initiate and maintain program communications and documentation. This includes coordinating meetings and larger program events; managing web-based communication tools such as website and mailing lists; tracking discussions and decisions and providing follow-up; documenting program/project workflows and procedures.
- Develop assessment survey instruments and develop surveys to monitor program (study abroad, professional development, EbertFest, education) effectiveness and areas for improvement.
- Oversee program delivery. In the case of offsite (Chicago, other locations) programs, travel will likely be required. The Assistant Program Director and Director of Strategic Programs and Outreach may divide program oversight depending on program length.
- Manage all EbertFest festival events, including (but not limited to): panel discussions, free student screening, Ebert Club and filmmaker guests breakfast, Golden Thumb Awards, Filmmaker guests in classrooms. Managing events includes working with vendors, catering, security and others.
- Serve as primary point of contact for program participants.
- Recognize and address potential problems in program delivery.
- Maintain information for annual reports for each program.
- Manage and execute all logistics for program delivery including identifying and reserving appropriate space, venues, equipment, supplies, etc. and coordinating resources needed to implement the programs.
- As needed, research current trends in education, and develop new programs to meet those trends.
- Supervise the day-to-day activities of support staff including direct responsibility in tasking assignments, provide deadlines and prioritization, check progress and completion of tasks.
Required: Bachelor’s degree, with a preference for advertising, communication, public relations, or a related field. Minimum of five years of experience in facilitating university (or comparable) programs. Knowledge of and professional experience within the media industry. Excellent organizational skills with demonstrated ability to execute multiple projects on time and on budget. Strong interpersonal, communication, facilitation and presentation skills. Ability to work independently and with minimal supervision. Demonstrated ability to work in a small team setting. Thorough understanding of media industry practices, processes, standards etc.
Preferred: Knowledge of the University of Illinois system.
To ensure full consideration, complete applications must be submitted by April 3, 2015. The committee may begin reviewing applications before the close date but no decision will be made until after the close date. Please create your candidate profile at http://jobs.illinois.edu and upload a cover letter describing qualifications for the position, current resume and the names and contact information for three professional references. For further information regarding application procedures, you may contact Jane Dowler at (217) 333-2351 or email@example.com.
This is a full-time, 12-month academic professional appointment with a start date as soon as possible after the closing date. Salary will be commensurate with qualifications.
Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (www.inclusiveillinois.illinois.edu).
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