College of Media at Illinois

University of IllinoisCollege of Media

Employment Opportunities

Visiting Assistant Director of Alumni Engagement and Special Events

The Visiting Assistant Director of Alumni Engagement and Special Events will be responsible for managing and increasing the number of alumni volunteers and creating robust programming that will increase alumni engagement levels to inspire alumni financial support. This position will also manage all aspects of alumni and College of Media events, working closely with the Dean's Office, the Communications Office, Career Services, Business Office, department heads, faculty and staff.

Primary responsibilities include, but are not limited to:

  • In collaboration with the Dean, Associate Dean and the Director of Advancement, facilitate alumni engagement opportunities within the College’s departments and programs within the College of Media.
  • Develop and implement alumni volunteer programs across specific affinity groups within the College.
  • Develop and implement a strategy for volunteer activity tracking and follow up;
  • Develop a College-wide system for capturing alumni volunteer information;
  • Serve on Campus Advisory Council for Alumni Relations to provide collaboration with college and unit campus directors; submit nomination packages for UIAA awards and campus alumni honors and engagement programs; produces the College’s annual report for alumni relations;
  • Align strategy to facilitate the development of prospects for major giving opportunities where possible;
  • Work closely with the Student Services Center to ensure cohesive programming;
  • Establish partnerships with existing campus initiatives that have the potential to engage alumni volunteers and enhance/improve upon existing programming to assure robust programming that will foster alumni financial support;
  • Manage all aspects of alumni and College of Media events, including staffing, assisting in the development of publicity materials, managing travel arrangements, catering, etc.;
  • Manage relationships with multiple vendors including venue contacts, design and printing companies, decor vendors, catering vendors, audio visual companies, entertainment contacts, lighting companies and others to meet the quality expectations of the College;
  • Maintain a comprehensive event budget, estimate event expenses and revenue for the upcoming fiscal year and adhere to the established budget for each event;
  • Work closely with the business office in managing, contracts, invoices, purchase orders, vendor approvals, etc.;
  • Create event timelines incorporating service, speakers/program

Knowledge, Skills & Abilities:

Candidate must demonstrate strong interpersonal, verbal and written communication skills to effectively interact with a wide range of constituencies in a diverse community. Must also possess a strong customer service orientation and manage high expectations for quality.

Candidate must possess strong organizational and time-management skills with the ability to prioritize and manage multiple tasks concurrently. Must also possess strong problem-solving skills with the ability to be resourceful, proactive and seek assistance as needed.

Candidate must be a self-starter with the ability to work independently with minimal supervision and collaboratively within a team-environment. Must also possess a strong working knowledge of Microsoft Office applications (Word, Excel and Outlook). Fundraising experience and/or knowledge about the development process is strongly preferred.

Qualifications:

Required - Bachelor’s degree and at least one year of experience working in a professional environment, preferably in higher education and/or in a non-profit working with volunteers. Special events management and execution experience is a must.

Preferred – Experience working in a professional environment and working with multiple constituents. Ability to manage budgets.

Application Procedures:

To ensure full consideration, complete applications must be submitted by August 19, 2014. The committee may begin reviewing applications before the close date but no decision will be made until after the close date. Please create your candidate profile at http://jobs.illinois.edu and upload a cover letter describing qualifications for the position, current resume and the names and contact information for three references who can speak to your experience. For further information regarding application procedures, you may contact Jane Dowler at (217) 333-2351 or dowler@illinois.edu.

This is a visiting 12-month, full-time academic professional appointment with a start date as soon as possible after the closing date. Position may become regular at a later date. Salary will be commensurate with experience.

Illinois is an Affirmative Action /Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (www.inclusiveillinois.illinois.edu).

 

Department of Advertising Visiting Program Specialist/Coordinator

The University of Illinois seeks a full-time Visiting Program Specialist/Coordinator to support professional development programs in the Charles H. Sandage Department of Advertising. This position reports to the program director.

The Program Specialist/Coordinator will prepare for and host the department’s programs including, but not limited to: professional development for industry, immersion programs for high school and college students, travel study programs for college students, and other programs that have yet to be determined. The Program Specialist/Coordinator will serve as the primary contact for co-curricular programs, in particular.

The specialist/coordinator monitors, organizes and helps ensure the timely execution of program/project deliverables; facilitates robust communication among internal and external partners, including sponsors, participants, University departments, and other stakeholders; manages ongoing planning efforts; manages budgets and expenditures; and coordinates and prepares program reports for sponsors.

Primary responsibilities include but are not limited to:

  • Assist in the development of grant, sponsorship, or other funding proposals for programs.
  • Assist in the identification and recruitment of speakers and sponsors for programs – both current and future.
  • Develop promotional/marketing campaigns and materials for programs.
  • Assist in proposal development and project planning for future activities.
  • At the coordinator level, student intern recruitment and supervision for program implementation. This may include recruiting student counselors, study abroad ambassadors, and other student interns.
  • Initiate and maintain program communications and documentation. This includes coordinating meetings and larger program events; managing web-based communication tools such as website and mailing lists; tracking discussions and decisions and providing follow-up; documenting program/project workflows and procedures.
  • Development of assessment survey instruments and develop surveys to monitor program (study abroad, professional development, education) effectiveness and areas for improvement.
  • Oversee program delivery in the absence of the program director. In the case of offsite (Chicago, other locations) programs, travel will likely be required. The program specialist/coordinator and program director may divide program oversight depending on program length.
  • Serve as primary point of contact for program participants.
  • Recognize and address potential problems in program delivery.
  • Maintain information for annual reports for each program.
  • Manage and execute all logistics for program delivery including identifying and reserving appropriate space, venues, equipment, supplies, etc. and coordinating resources needed to implement the programs.
  • At the coordinator level, as needed, research current trends in education, and develop new programs to meet those trends.

Knowledge, Skills & Abilities:

Candidate must demonstrate strong interpersonal, verbal and written communication, facilitation and presentation skills.

Candidate must possess excellent organizational skills with demonstrated ability to execute multiple projects on time and on budge.

Candidate must have the ability to work independently with minimal supervision. Must demonstrate ability to work in a small team setting.

Qualifications

  • A Bachelor’s degree required, preferably in advertising, communication, public relations, or a related field.
  • To hold the title of coordinator, a minimum of three years’ experience in facilitating university programs is required; to hold the title of specialist a minimum of one year of experience in facilitating university programs is required.
  • To hold the title of coordinator, knowledge of and professional experience within the advertising industry is required; to hold the title of specialist, knowledge of (but not necessarily professional experience within) the advertising industry is required.
  • Knowledge of the University of Illinois system.
  • Thorough understanding of advertising industry practices, processes, standards etc.

Application Procedures:

To ensure full consideration, complete applications must be submitted by September 4, 2014. The committee may begin reviewing applications before the close date but no decision will be made until after the close date. Please create your candidate profile at http://jobs.illinois.edu and upload a cover letter describing qualifications for the position, current resume and the names and contact information for three references who can speak to your experience. For further information regarding application procedures, you may contact Jane Dowler at (217) 333-2351 or dowler@illinois.edu.

This is a visiting 12-month, full-time academic professional appointment with a start date as soon as possible after the closing date. Position may become regular at a later date. Salary will be commensurate with experience.

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity (www.inclusiveillinois.illinois.edu).

Opportunities with the University of Illinois

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