Policies and Procedures
Adding and Dropping Classes
Generally, a student may add a full semester course during the first ten instructional days and may drop a course during the first eight weeks of instruction except where instructors or departments have put other restrictions in place or if the drop would take that semester’s credit hours below 12. Half-session courses (8 week classes), summer session courses, and winter session courses have add and drop deadlines that differ. Please see the Student Code: Section 3-311 for more information. Check here for a list of a semester’s academic dates and deadlines.
Credit/ No Credit
Students in the College of Media are permitted to take some courses under the Credit/No Credit policy. If the Credit/No Credit policy is elected and approved, grades of C- or better are reflected as “CR” (Credit) on the transcript. Grades of D+ and below are reflected as “NC” (No Credit) on the transcript. Courses taken under the Credit/No Credit policy are not eligible to count toward required courses, College of Media electives, general education courses, or advanced hours outside the College of Media. The Credit/No Credit grading option form must be submitted to the Student Services Center during the first eight weeks of instruction in a semester, or during the first four weeks of an eight week course. Undergraduates may take up to 18 credit hours under the Credit/No Credit option and may take a maximum of two courses each semester under this policy. Other limitations apply. Please see the Student Code: Section 3-105 for more information.
Course Underloads and Overloads
Normal progress toward a degree within the College of Media is eight semesters (see policy on Time to Degree) is maintained by enrolling in an average of 15-16 credit hours per semester. All Media students must graduate with a minimum of 124 hours.
Requesting an Overload: To be eligible to register for more than 18 credit hours in a fall or spring term, a student must have a minimum of a 3.0 GPA and have successfully completed a previous semester of 17-18 hours of coursework. Students who meet these requirements may request an overload with their academic advisor. In addition, students who are in their final semester and need additional hours to graduate may be eligible for an overload upon further conversation with their academic advisor. To discuss summer overload policies, students should see their academic advisor. No overloads for winter term are possible.
Overloads may be approved for a future term at any point determined by the academic advisor. However, a student’s registration will not be officially updated to allow for the additional registration until a date chosen by the College that comes after early registration has been completed. For fall overloads, this date will be after summer registration for incoming freshmen. See your advisor for official dates.
Requesting an Underload: The minimum course load required for full-time status is 12 hours. The College of Media allows students to pursue an underload, or go part-time, once during a student’s time on campus. Most often, this would be in a student’s graduating semester if all degree requirements will be completed that semester. Part-time status may also be approved due to extraordinary circumstances such as a documented illness or via accommodations approved by DRES. For all situations, students must receive approval from their academic advisor.
International students should consult with the Office of International Student Affairs prior to pursuing an underload. Athletes should could with the Division of Intercollegiate Athletics. In addition, students on academic probation are generally not approved to go part-time.
Please note that meeting these minimum requirements does not guarantee approval of an overload or an underload as each request is reviewed on a case-by-case basis.
Credit for ROTC Courses
The College of Media will only accept 9 total hours of ROTC credit toward the 124 hours required to graduate from the College. The 9 credit hours must be taken from the approved list below.
- Military Science 120 (3 hours, gen ed)
- Military Science 301 (3 hours)
- Military Science 302 (2 hours)
- Military Science 341 (2 hours)
- Military Science 342 (2 hours)
- Naval Science 204 (3 hours)
- Naval Science 307 (3 hours )
- Naval Science 321 (3 hours)
- Naval Science 323 (3 hours)
Grade Replacement Policy
If students earn a grade of C- or below when taking a course, they are permitted to re-take the course under the Grade Replacement Policy. Up to four courses may be taken for grade replacement, not to exceed 10 total credit hours. Students must submit the Grade Replacement form to the Student Services Center during the first half of the term in which the course is re-taken. Other eligibility criteria apply. Please see the Student Code: Section 3-309 for more details.
Late Course Add/ Late Course Drop
If students wish to add or drop a course after the deadline has passed, they must submit a petition to the Student Services Center, where a committee will review the request. Students may obtain the petition form from their advisor. The petition should include documentation and an explanation of the extreme nature of the student’s circumstances. If students wish to drop all of their classes in a semester, please see withdrawal information below.
Students may cancel, or drop all classes from their upcoming semester registration, before midnight of the day prior to the start of instruction for that semester. Students are able to cancel their classes using Enterprise Self-Service, using the “electronic notification of intent to cancel your registration.” Students may also initiate a cancellation through the Student Services Center, but this must be done no later than the business day before instruction begins. Please see the Student Code: Section 3-308 for more information.
After the semester has started, College of Media students needing to drop all their classes should contact their academic advisor to initiate a withdrawal . Withdrawals require the approval of the Associate Dean for Student Services and Academic Affairs, as well as that of additional officials. The withdrawal effective date is the date the student notifies their academic advisor of their desire to withdraw, and impacts the percentage of refund that the student may be eligible for. Please see the Student Code: Section 3-313 for more information. The withdrawal refund schedule may also be consulted.
Returning to Media
Media students who voluntarily withdrew during the semester or stopped out for only one academic term are generally eligible for re-entry to the Media major in which they were last enrolled without special provisions, provided they left on good academic standing and remained in “active student status”. Students in this situation should contact their academic advisor about registering for classes in the next term.
Media students who are in “inactive status”, have been away from campus for two semesters or more, or who stopped out of classes while on academic probation or on drop status will need to complete an official Re-Entry Petition to request a return to Media. Any other Illinois students who have spent time away from campus for any reason and now wish to return to campus as a Media major will also need to complete a Media Re-Entry form to request readmission. Re-entry in either situation is not guaranteed.
Students on academic drop or probation status are encouraged to take coursework at another University and submit transcripts for consideration prior to starting the petition process. At least 12 hours of 3.0 coursework is encouraged although two semesters may be warranted depending on a student’s academic history at Illinois. Re-entry is not guaranteed and will depend upon a careful review of the re-entry application, previous performance patterns, and on the submission of supporting documentation which may include transcripts, medical attestation notes, etc.
Students planning to petition to return should either reach out to their former Media advisor or the Student Services Center for assistance with the re-entry process. Consider the following deadlines for receipt of all requested petition materials for a return to the College of Media. While these are the last dates materials will be accepted, students are encouraged to petition and make plans to return to campus much earlier to allow for sufficient time to work with an advisor on future coursework and degree progress. International students should submit materials at least one month ahead of these deadlines in order to provide enough time for Visa application and processing.
|Term for which applying:||Last possible date for completed application:|
|Summer Term||May 2|
|Fall Term||August 2|
|Spring Term||January 2|
According to the Student Code: Section 3-104, an Incomplete (“I” grade) is “an approved extension of time to complete the final examination or other requirements of the course.” Specifically, an Incomplete is for students who have suffered some extreme circumstance outside of their control near the end of a semester and who as a result cannot complete a final exam, final paper, or other project due near the end of the term. Students must receive the recommendation of their instructor and advisor for an Incomplete, though the final decision to permit an “I” grade rests with the Associate Dean for Student Services and Academic Affairs. Students can obtain an “I” grade request form from their advisor. If an Incomplete grade has not been changed to a letter grade during the first eight weeks of the following semester, the “I” grade will be automatically changed to an F.
Time to Degree
Students in the College of Media are permitted eight semesters - not counting summers - to complete their degree. Students completing their degree requirements prior to eight semesters will graduate in the term in which they complete their degree. Students wishing to exceed eight semesters may need to submit a petition to the Student Services Center explaining their unusual circumstances. Students may obtain the petition form from their advisor. Completion of a minor or certificate program is not an acceptable reason for a degree extension since these are not required degree components. Students exceeding eight semesters may be subject to higher tuition costs in any additional semesters.
Composition I/Rhetoric Hours
Students in the College of Media may only count seven Rhetoric (RHET) Composition I hours toward the minimum number of hours required for graduation. These seven hours includes, but is not limited to, campus placement into and completion of a specific RHET course or sequence, coursework that transfers to Illinois as a RHET class, UCI--, AP/IB test credit for courses such as RHET 1-- or RHET 105. No additional hours of UCI or RHET may count toward graduation in the College of Media. Any hours above seven will not count toward graduation.
Courses in other departments and colleges across campus are cross-listed with College of Media courses if they appear in the class schedule with the wording “Same as MACS” or “same as” any other College of Media subject including ADV, AGCM, JOUR, MACS, and MDIA. Any course cross-listed with a College of Media course counts toward College of Media electives, not toward electives outside the College. Students are encouraged to consult their academic advisor if they have questions.
Use of Transfer Credit or Study Abroad Credit Toward College of Media Electives
Students are allowed to use a maximum of NINE hours of transfer or study abroad credit - or a combination of both - toward College of Media electives. This is effective for courses taken Fall 2014 and later. Courses taken outside the United States are not eligible for credit toward required College of Media courses.
College of Media students are not permitted to pursue a double major within the College of Media. Students wishing to pursue a dual degree in a college outside of the College of Media must have the approval of both colleges and follow any applicable admission procedures. Students must complete an additional 30 hours above their original degree hours (typically 30 hours above 124), and remain in the College of Media as their primary degree until their College of Media degree is complete. After that, they may switch to have the other major as their primary degree, typically for one year. All specifically required College of Media major courses must be completed prior to a student moving into the secondary college. Once the secondary major has become a student’s primary major, s/he will no longer have registration privileges in any College of Media course restricted to primary majors. Students must notify both colleges when they plan to complete their degrees and graduate. If students are enrolled for more than eight semesters, tuition increases may apply.